আসুন শুরু করি কিভাবে Business Email লিখবো? – A Complete Guide for Corporate Professionals

✍️ By Md Shakhawat Hossain
Founder & CEO
TalentHut Language Training Centre & TalentHut TESOL Academy

Email is the most widely used tool for communication in the corporate world. কিন্তু অনেকেই এখনো professional email লেখার সঠিক ধরন এবং ভাষা বুঝে উঠতে পারেন না। একদিকে যদি ভাষার দুর্বলতা থাকে, অন্যদিকে থাকে format, tone, এবং structure-এর অভাব।

এই লেখায় আমরা শিখবো, কিভাবে Professional Business Email লেখলে তা impact ফেলে এবং reader-এর respect অর্জন করে। Let’s dive into the essential steps, structures, and English phrases to write a successful business email – বাংলার সহায়তায়!

✅ 1. Use a Clear & Specific Subject Line

Subject line is your first impression. এটি হতে হবে স্পষ্ট, সংক্ষিপ্ত এবং informative।

Good Examples:
✔ Request for Meeting – 17 July
✔ Follow-up on Marketing Proposal
✔ Leave Application for August 1-3

Avoid These:
❌ Hi
❌ Important!
❌ Please open

👉 Try to keep the subject line within 5–8 words, using keywords relevant to the email body.

✅ 2. Use Formal Greetings (Salutation)

Email শুরু করবেন proper salutation দিয়ে, যার মাধ্যমে আপনি receiver কে সম্মান দেখাচ্ছেন।

Common Business Greetings:
✔ Dear Mr. Rahman,
✔ Dear Ms. Sultana,
✔ Dear Team,
✔ Dear Sir/Madam, (if you don’t know the name)

Informal greetings like:
❌ Hey, ❌ Yo, ❌ Hi Buddy are not suitable for business settings.

✅ 3. Write a Clear Opening Line

Your opening line should explain why you are writing. এতে reader বুঝতে পারবে আপনি কী বিষয়ে কথা বলছেন।

Examples:

  • I am writing to inform you about…
  • This email is regarding the upcoming event…
  • I hope this message finds you well. I would like to…

➡️ If it’s your first time contacting, include a brief self-introduction:
“My name is Tanvir, working as a Project Coordinator at TalentHut.”

✅ 4. Use Body Paragraphs with a Clear Purpose

Email body should be organized, concise, and written in short paragraphs or bullet points for clarity.

Structure:

  • Paragraph 1: Purpose of the email
  • Paragraph 2: Details or request
  • Paragraph 3 (if needed): Further clarification or steps

Example with bullet points:
Please find the meeting details below:

  • Date: 18 July 2025
  • Time: 3:00 PM
  • Platform: Google Meet

✅ 5. Use Polite & Professional Language

Always maintain a respectful tone, even if the email is a complaint or reminder.

Polite phrases for business use:

  • Could you please…
  • I would appreciate it if…
  • We kindly request you to…
  • Thank you for your support and cooperation.

Avoid harsh or direct phrases like:
❌ You didn’t do this!
✅ It seems this task might have been overlooked. Could you kindly check?

✅ 6. Add a Clear Closing Line

Email শেষ করার সময়, একটি summary বা next step mention করুন।

Examples:

  • Looking forward to your response.
  • Please let me know if you need further clarification.
  • We appreciate your prompt attention to this matter.

✅ 7. Use a Formal Sign-off

Professional Email Closings:
✔ Best regards,
✔ Kind regards,
✔ Sincerely,
✔ Warm regards,

Then add your full name, title, organisation, and contact info.

Example:
Md Shakhawat Hossain
Founder & CEO
TalentHut Language Training Centre
📧 [email protected] | 🌐 www.talenthutbd.com

✅ 8. Proofread Before Sending

একটি ভালো email ও তার credibility নষ্ট হয়ে যায় যদি grammar, spelling বা punctuation ভুল থাকে।

👉 Tools you can use to proofread:

Always read your email aloud before hitting “Send”.

✅ 9. Use a Professional Email Signature

A consistent and professional signature builds brand identity.

Example:

Md Shakhawat Hossain  
Founder & CEO, TalentHut TESOL Academy  
📞 +8801XXXXXXX | ✉️ [email protected]  
🌐 www.talenthutbd.com | 📍 Dhaka, Bangladesh

You can create one using tools like:
🔗 HubSpot Email Signature Generator

💡 Final Tips for Bangladeshi Executives:

✅ Avoid Banglish or chat-style writing (e.g., “plz”, “tnx”, “asap” unless standard).
✅ Always CC/BCC responsibly.
✅ Respond within 24–48 hours.
✅ For urgent matters, follow up with a phone call.
✅ Maintain a professional tone even under pressure.

📌 Conclusion

Business Email লিখার কৌশল শেখা শুধু একটি soft skill না, বরং এটা হলো আপনার Professional Identity এর অংশ। One well-written email can land a deal, solve a problem, or build trust with a client.

As the CEO of TalentHut TESOL Academy, I’ve seen countless professionals struggle with email tone, structure, and vocabulary. That’s why we offer customised Business English and Corporate Communication training for teams and individuals alike.

If you’re serious about improving your English communication at work, reach out to our team at TalentHut. We’re here to help you grow.

🌐 Learn More:

👉 Visit: www.talenthutbd.com
👉 Contact: [email protected]
👉 Courses: Business English, Email Writing, TESOL for Executives

📲 Follow me for more updates:

Md Shakhawat Hossain
Founder & CEO

Mail me: [email protected]

To know more about my course: https://shakhawathossain.com/business-english/

Follow me on LinkedIn: https://www.linkedin.com/in/mdshakhawathossain/

TalentHut Language Training Centre | TalentHut TESOL Academy

 

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